COVID-19 Update

Tips on Improving Your Company’s Crisis Management Plan

The need for crisis management won’t go away when the pandemic does so make sure your plan is one that actually improves things.

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Tips on Improving Your Company’s Crisis Management Plan

While the coronavirus pandemic has highlighted the need for business leaders to have a robust crisis management plan in place, the need for it doesn’t go away when there’s a COVID-19 vaccine available, so it’s important to make sure the one you enact actually helps people.

Kiya Dowdy Frazier and Oscar Frazier, principals at the global crisis management firm nDemand Consulting, recently looked at three ways the typical crisis management plans fall short and what you can do to buttress them.

“The very thought of the word ‘crisis’ tends to spur a sense of panic,” said Kiya Frazier. “Even so, it’s wise to take emergency situations head-on and with a laser focus.

“Any crisis management plan that tries to take on too much, or otherwise veers away from the actual and core crisis a hand, is one that’s likely to fall short at best or, worse, fail altogether,” she said.

Gaining trust isn’t enough

Gaining marketplace trust, building relationships and even securing leads require radically different approaches in today’s post-pandemic world.

People have grown weary of misinformation and contradictory statements from those in positions of authority and are perhaps more jaded and doubtful now than ever before.

When there is a lack of understanding, or there are credibility concerns, fear and defensiveness take over as the default operating system and individuals put their guard up.

Here is a reframe: The ability to gain trust isn’t entirely futile, but rather it’s the method of connecting with people that requires change.

The first step now begins with “me too.” Far beyond trust, today’s recalibrated marketplace mindset requires relatability and authenticity on a critical mass scale.

Related: Keys to Solve Leadership Challenges During Unpredictable Times

Many are facing the exact same challenges, whether related to COVID-19 impacts or otherwise. So be empathetic, approachable and forthcoming about your own challenges and experiences.

That level of vulnerability—demonstrating that you are just as concerned and effected as the person you’re meeting—are highly effective ways to build trust.

Prior to coronavirus wreaking havoc on the world, gaining trust and connecting with people often came by demonstrating achievements, a high level of training or subject matter expertise.

This kind of instant validity without emotional drivers is going by the wayside.

Sentiment matters. Now, people need to know that you can relate to them and them to you in kind. Being able to identify with one another will be the lifeblood of successful businesses.

Data management falls short

Collecting and analyzing data to drive decision making internally within the organization is no longer enough. Today, transparency about what that data “means” is paramount and represents both a gift and curse of data.

While everyone is apt to share good news, even a simple, unintentional oversight or dulling of data can have costly implications. In today’s highly competitive marketplace, there are less chances to “get it right” and even make up for what we’ve done.

Not just curating and managing data, business owners must be spot on with interpreting those data analytics and reporting in kind.

Indeed, the ability to leverage those analytics for both short-and long-term modernization is key to survival. But, in this new environment, we have to find ways to do more with less in the here and now.

Less resources, fewer shots to take and different methods of communication—even within a company’s own teams— is paramount.

Data, good or bad, is a lifeline here and processing of informational inputs for highly intentional and strategic decision making is the order of the day.

Naturally, the first step is clearly communicating key findings. But companies often miss the second and third piece: helping the audience, whether internal or external, make sense of everything, as well as following up with a clear plan of action to mitigate risk, resolve current issues and position themselves for a stronger future.

It is one thing to provide data, it is very different to provide data with actionable tactics.

Migrating content and processes to the cloud, creating shared environments and establishing tools to strengthen communication and data access across constituencies has become part and parcel for a growing number of organizations.

This kind of tactical and readily deployable adjustment is a step in the right direction toward better managing and aptly leveraging one’s data trove.

Messaging methodologies miss the mark

Validation-driven micro-communication is now where it’s at. Rather than just asserting positioning and talking points, companies need to demonstrate the impact of its messaging in as specific terms as possible.

Everything a company conveys to the masses needs to be demonstrated with results and reference points people can access.

The ability to effectively and efficiently communicate virtually and remotely via digital solutions is no longer an option, but rather an imperative.

Companies must be ever-mindful that there’s increased awareness of—and desire for—community, connection, humility and social responsibility that should now underpin most, if not all, communications in this post-pandemic era.

Companies must also make a concerted effort to control its message across all platforms, including social media where information (and misinformation) spreads quickly.  The right words conveyed with the right tone and with the proper imagery is what’s required.

“When people panic, they tend to inflate or deflate factual data to fit their own needs, desires, agenda or gut instincts,” said Oscar Frazier. “This is the single biggest mistake a company in crisis can make, since processing data objectively is key.

“Situation analysis requires taking a cold, hard look at realities and making even the most difficult—if not painful—of decisions to get back on a recuperative course,” he said.